Crab Lane Community Primary School

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23rd March 17
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INFORMING SCHOOL
WHEN YOUR CHILD IS ABSENT

You can let us know in any of the following ways:

By phoning: (0161) 740 2851
  -  This line will be answered from 8.00am

By emailing: admin@crablane.manchester.sch.uk

By letter/message sent in with another parent

By seeing your child's class teacher.

If your child is off school for more than one day, please contact us every two days to let us know when your child is likely to return to school.

Revised Sept 2014

CRAB LANE COMMUNITY PRIMARY SCHOOL
ATTENDANCE POLICY


Headteacher: Ms Pat Adams
Deputy Headteacher: Mr Phil Hughes
Chair of Governors: Ms Shelley Lanchbury


Crab Lane Primary School, Crab Lane, Higher Blackley, Manchester M9 8NB.
Tel 0161 740 2851 - Fax 0161 795 0289


Email: admin@crablane.manchester.sch.uk

Contents:
3     Introduction
3     Legal Framework

4     Categorising Absence                                    
5         •    Illness                                                       
5         •    Medical/Dental Appointments                   
5         •    Other Authorised Circumstances           
5         •    Excluded (No alternative provision made)
5         •    Leave of Absence and Extended Leave   
6         •    Religious Observance
6         •    Traveller Absence
7         •    Late Arrival
7         •    Unauthorised Absence           
8      Deletions from the Register
8      Roles and Responsibilities

8          •    Of the Governing Body
9          •    Of the Leadership Team
9          •    Of School Staff
10        •    Of Parent/carers
10    Using Attendance Data

11    Support Systems                   
11    School Sanctions
               
11/12   •    Prosecution
12        •    Parent/carer Contracts
12        •    Nursery
12        •    Penalty Notices
14/16  Appendix 1


1.    Introduction
1.1    Regular school attendance is essential if children are to achieve their full potential. At Crab Lane Primary School we believe that regular attendance is paramount to the development and academic achievement of all our pupils. From the date that your child joins Crab Lane Primary School the Attendance protocol and expectations will be enforced. The Attendance Policy only differentiates under the section ‘School Sanctions’.

1.2    Crab Lane Primary School believe that regular school attendance is the key to
enabling children to maximise the educational opportunities available to them and become emotionally resilient, confident and competent adults who are able to realise their full potential and make a positive contribution to their community.    

1.3    Crab Lane Primary School values all pupils. As set out in this policy, we will work with families to identify the reasons for poor attendance and try to resolve any difficulties.

1.4    Crab Lane Primary School recognise that attendance is a matter for the whole school community. Our Attendance Policy should not be viewed in isolation; it is a strand that runs through all aspects of school improvement, supported by our policies on safeguarding, bullying, behaviour and inclusive learning. This policy also takes into account the Human Rights Act 1998, the Disability Discrimination Act 1995 and the Race Relations Act 2000.

2.    Legal Framework  
2.1    Section 7 of the 1996 Education Act states that parent/carers must ensure that children of compulsory school age receive efficient full-time education suitable to their age, ability and aptitude to any special educational needs they may have, either by regular attendance at school or otherwise.

2.2    A child is of Compulsory School Age at the beginning of the term following their 5th birthday. A child ceases to be of compulsory school age on the last Friday in June of the school year in which they reach the age of 16.

2.3    Under the Education Act 1996, the Local Authority has a statutory responsibility to ensure that parent/carers secure education for children of compulsory school age and where necessary use legal enforcement.  

2.4    The Education (Pupil Registration) (England) Regulations 2006, require schools to take an attendance register twice a day, once at the start of the morning session and then again during the afternoon session.   

2.5    The register must record whether the pupil was:
•    present;
•    absent;
•    present at approved educational activity; or
•    unable to attend due to exceptional circumstances.  

3.    Categorising absence
3.1    Where pupils of compulsory school age are recorded as absent, the register must show whether the absence is authorised or unauthorised.

3.2    Absence can only be authorised by the school and cannot be authorised by parent/carers. All absences will be treated as unauthorised unless a satisfactory explanation for the pupil’s absence has been received.

3.3    Parent/carers must advise the school by telephone on the first day of absence and provide the school with an expected date of return. This should be followed up in the form of a written note from the parent/carers, though verbal explanations may be acceptable where this is considered appropriate.                

3.4    Absence will be categorised as follows:
3.5    Illness: Parent/carers may be asked to provide medical evidence where there are repeated absences due to reported illness. This will usually be in the form of an appointment card, prescription etc.

3.6    Medical/Dental Appointments: Medical/Dental Appointments: Parent/carers are advised where possible to make medical and dental appointments outside of the school day. Where this is not possible, pupils should attend school for part of the day. Parent/carers must show the appointment card to school.

3.7    Other Authorised Circumstances: Other Authorised Circumstances:
This relates to occasions where there is cause for absence due to exceptional circumstances.
    
3.8    Excluded (No alternative provision made): Exclusion from attending school is counted as an authorised absence. The child’s class teacher will make arrangements for work to be sent home.

3.9    Parents who need to take their child out of school during term time due to exceptional circumstance must send a written request to the Headteacher.  Retrospective requests will not be considered and therefore will result in the absence being categorised as unauthorised. 

3.9.1    All requests for leave of absence will be responded to in writing outlining the conditions of leave granted.

3.9.2    If a pupil fails to return and contact with the parents has not been made or received, school may take the pupil off the school’s roll in compliance with the Education (Pupil Registration) (England) Regulations 2013. This means that the child will lose their school place.

3.9.3   If the permission to take leave is not granted and the parent takes their child out of school the absence will be unauthorised. In such cases the school may request the local authority issue a Penalty Notice or consider other legal sanctions including prosecution in the magistrates court.

3.10    Religious Observance: Crab Lane Primary School acknowledges the multi-faith nature of British society and recognises that on some occasions, religious festivals may fall outside school holiday periods or weekends and this necessitates a consideration of authorised absence or special leave for religious observance.


3.10.1    It is reasonable for a parent/carer to allow their child/ren not to attend school on any day of religious observance if recognised by the parent/carers religious body.

3.10.2    Parent/carers are requested to give advance notice to the school if they intend their child to be absent.

3.10.3   However, in the interests of fulfilling the academic requirements of the school and limiting the authorised absence rate of the school, no more than three days in total in any academic year will be authorised. Any further absence will be categorised as unauthorised.

3.11    Traveller Absence: The aim for the attendance of Traveller children, in common with all other children, is to attend school as regularly and as frequently as possible.

3.11.1    To protect Traveller parent/carers from unreasonable prosecution for non-attendance, the Education Act 1944, section 86, states that a Traveller parent/carers is safe from prosecution if their child accrues 200 attendances (i.e. 100 school days) in a year. This is only when the family are engaged in a trade or business that requires them to travel and when the child is attending school as regularly as that trade permits.

3.11.2     When in or around Manchester, if a family can reasonably travel back to their Base School (see 3.11.7, below) then the expectation is that their child will attend full-time.

3.11.3     Crab Lane Primary School will be regarded as the base school if it is the school where the child normally attends when they are not travelling. However, the pupil must have attended in the last 18 months. Traveller children can register at other schools temporarily while away from their base school, in such cases, the pupil’s school place at Crab Lane Primary School Primary School will be kept open for them whilst travelling. This is to protect them from unfairly losing their place at their school of usual attendance. 

3.11.4     Crab Lane Primary School can only effectively operate as the child’s base school if it is engaged in on-going dialogue with Traveller families. This means that parent/carers must:
•    advise of their forthcoming travelling patterns before they happen; and
•    inform the school regarding proposed return dates

3.11.5    Crab Lane Primary School will authorise absence of Traveller children if we are satisfied that a family is travelling and has given indication that they intend to return.

3.11.6 Traveller children will be recorded as attending an approved educational activity when:
•    The child is on roll and attending another visited school
•    Undertaking supervised educational activity under the jurisdiction of another Local Authority’s Traveller Education Service
•    The child is undertaking computer based distance learning that is time evidenced

3.11.7    Where Traveller children are registered pupils at a school and are known to be present either at a site (official or otherwise) or in a house and are not attending school, the absence will be unauthorised.

3.11.8    Late Arrival: Registration begins at 8.55am, pupils arriving after this time will be marked as present but arriving late. The register will close at 9.15am, pupils arriving after the close of register will be recorded as late, this will not be authorised and will count as an absence for that school session and statutory action may be taken where appropriate. 

3.12.1    On arrival after the close of register, pupils must immediately report to the school office to ensure that we can be responsible for their health and safety whilst they are in school.

3.12.2    The absence will only be authorised if a satisfactory explanation for the late arrival can be provided, for example, attendance at a medical appointment.

3.12.3    The absence will be recorded as unauthorised if the pupil has arrived late without justifiable cause.

3.12.4    The absence will be recorded as unauthorised if the pupil has arrived late without justifiable cause, for example, if they woke up late or were waiting for their uniform to dry.   

3.13    Unauthorised absence:
Absence will not be authorised unless parents have provided a satisfactory explanation and that is has been accepted as such by the headteacher.

3.13.1    Examples of unsatisfactory explanations include:
•    A pupil’s/family member’s birthday
•    Shopping for uniforms
•    Having their hair cut
•    Closure of a sibling’s school for INSET (or other) purposes
•    “Couldn’t get up”
•    Illness where the child is considered well enough to attend school
•    Family holidays 

4.    Deletions from the Register
4.1    In accordance with the Education (Pupil Registration) (England) Regulations 2006, pupils will only be deleted from the register when one of the following circumstances applies:
•    The school is replaced by another school on a School Attendance Order
•    The School Attendance Order is revoked by the local authority
•    The pupil has ceased to be of compulsory school age
•    Permanent exclusion has occurred and procedures have been completed
•    Death of a pupil
•    Transfer between schools
•    Pupil withdrawn to be educated outside the school system
•    Failure to return from an extended holiday after both the school and the local authority have tried to locate the pupil
•    A medical condition prevents their attendance and return to the school before ending compulsory school-age
•    In custody for more than four months (in discussion with The Youth Offending Team)
•    20 days continuous unauthorised absence and both the local authority and school have tried to locate the pupil
•    Left the school but not known where he/she has gone after both the school and the local authority have tried to locate the pupil

4.2    Crab Lane Primary School will follow Manchester City Council’s Children Missing Education Protocol when a pupil’s whereabouts is unknown.

5.      Roles and Responsibilities    
5.1    Crab Lane Primary School believe that improved school attendance can only be achieved if it is viewed as a shared responsibility of the school staff, governors, parent/carers, pupils and the wider school community. As such, the Governing Body will:
•    Ensure that the importance and value of good attendance is promoted to pupils and their parent/carers
•    Annually review the school’s Attendance Policy and ensure the required resources are available to fully implement the policy  
•    Identify a member of the governing body to lead on attendance matters
•    Ensure that the Registration Regulations, England, 2006 and other attendance related legislation is complied with
•    Agree school attendance targets and submit these to the Local Authority within the agreed timescale each year and where appropriate link these to the Performance Management of Senior Leadership within the school
•    Monitor the school’s attendance and related issues through termly reporting at the Governing Body Meetings
•    Ensure that there is a named senior manager to lead on attendance.
•    Ensure that the school has clear systems to report, record and monitor the attendance of all pupils, including those who are educated off-site
•    Ensure that there are procedures for collecting and analysing attendance data frequently to identify causes and patterns of absence
•    Ensure that data is understood and used to devise solutions and to evaluate the effectiveness of interventions
•    Return school attendance data as required and on time to Children’s Services

5.2    The Leadership Team will:
•    Actively promote the importance and value of good attendance to pupils and their parent/carers
•    Form positive relationships with pupils and parent/carers   
•    Ensure that there is a whole school approach which reinforces good school attendance; with good teaching and learning experiences that encourage all pupils to attend and to achieve   
•    Monitor the implementation of the Attendance Policy and ensure that the policy is reviewed annually
•    Ensure that all staff are aware of the Attendance Policy and adequately trained to address attendance issues
•    Ensure that the Registration Regulations, England, 2006 and other attendance related legislation is complied with
•    Ensure that there is a named senior manager to lead on attendance and allocate sufficient time and resource
•    Return school attendance data as required and on time to Children’s Services
•    Report the school’s attendance and related issues through the Governing Body
•    Ensure that systems to report, record and monitor the attendance of all pupils, including those who are educated off-site are implemented
•    Ensure that attendance data is collected and analysed frequently to identify causes and patterns of absence
•    Interpret the data to devise solutions and to evaluate the effectiveness of interventions
•    Develop a multi-agency response to improve attendance and support pupils and their families
•    Document interventions used to a standard required by the local authority should legal proceedings be instigated

5.3    Class teachers will:
•    Actively promote the importance and value of good attendance to pupils and their parent/carers
•    Form positive relationships with pupils and parent/carers
•    Contribute to a whole school approach which reinforces good school attendance; with good teaching and learning experiences that encourage all pupils to attend and to achieve
•    Comply with the Registration Regulations, England, 2006 and other attendance related legislation   
•    Implement systems to report, record and monitor the attendance of all pupils, including those who are educated off-site
•    Analyse attendance data to identify causes and patterns of absence
•    Contribute to the evaluation of school strategies and interventions
•    Work with other agencies to improve attendance and support pupils and their families
•    Document interventions used to a standard required by the local authority should legal proceedings be instigated

5.4    Request that Parent/carers will:
•    Talk to their child about school and what goes on there. Take a positive interest in their child’s work and educational progress
•    Instil the value of education and regular school attendance within the home environment
•    Encourage their child to look to the future and have aspirations
•    Contact the school if their child is absent to let them know the reason why and the expected date of return. Follow this up with a note where possible.
•    Try to avoid unnecessary absences. Wherever possible make appointments for the Doctors, Dentists etc. outside of school hours
•    Ask the school for help if their child is experiencing difficulties
•    Inform the school of any change in circumstances that may impact on their child’s attendance
•    Support the school; take every opportunity to get involved in their child’s education, form a positive relationship with school and acknowledge the importance of children receiving the same messages from both school and home
•    Encourage routine at home, for example, bed times, home work, preparing school bag and uniform the evening before
•    Not keep their child off school to go shopping, to help at home or to look after other members of the family
•    Avoid taking Leave of Absence during term-time, where this is unavoidable, send a written request to the Head Teacher in advance of the Leave of Absence

6.    Using Attendance Data
6.1    Pupil’s attendance will be monitored and may be shared with the Local Authority and other agencies if a pupil’s attendance is a cause for concern.

6.2    Every half-term all class teachers will be providew all class with attendance data for each pupil within their class. The list will be presented in numerical descending order with the highest attenders at the top: every pupil will be colour coded as indicated below:
             GREEN - pupils with attendance between 100% and 95.%
             AMBER - pupils with attendance between 94.9% and 90%
             RED      - pupils with attendance below 90%


6.3    The Senior Leadership Team and Department Heads will receive a complete set of data. 

6.4    This pupil level data will be used to trigger school action as set out in the escalation of intervention (Appendix 1).

6.5    Attendance data will also be used to identify emrging patterns and trends to inform whole school strategies to improve attendance and attainment.

6.6    Crab Lane Primary School will share attendance data with the Department for Education and the local authority as required.

6.7    All information shared will be done so in accordance with the Data Protection Act 1998.  

7.    Support Systems
7.1    School recognise that poor attendance is often an indication of difficulties in a child’s life. This may be related to problems at home and or in school. Parent/carers should make school aware of any difficulties or changes in circumstances that may affect their child/ren’s attendance and or behaviour in school, for example, bereavement, divorce/separation, incidents of domestic abuse. This will help the school identify any additional support that may be required.

7.2    Crab Lane Primary School also recognise that some pupils are more likely to require additional support to attain good attendance, for example, those pupils with special educational needs, those with physical or mental health needs, migrant and refugee pupils and looked after children. 

7.3    The school will implement a range of strategies to support improved attendance. Strategies used will include:
•    Discussion with parents and pupils
•    Attendance panels
•    Parenting contracts
•    Referrals to support agencies
•    Learning mentors
•    Pupil Voice Activities
•    Friendship groups
•    PSHE
•    Social and Emotional Aspects of Learning (SEAL) materials
•    Family learning
•    Reward systems
•    Time limited part time time-tables
•    Additional learning support
•    Behaviour support
•    Inclusion units
•    Reintegration support packages

7.4   Support offered to families will be child centred and planned in discussion and agreement with both parent/carer and pupils.

7.5    Where parent/carers fail or refuse to engage with the support offered and further unauthorised absence occurs, Crab Lane Primary School will consider the use of legal sanctions.   

8.    School Sanctions
8.1    Prosecution: Where intervention fails to bring about an improvement in attendance, the Local Authority will be notified and legal action in the Magistrates’ Court may be taken. The school will provide the local authority with evidence required for a prosecution under Section 444 of the Education Act 1996 and will appear as a prosecution witness if required by the court. This is to ensure that parents realise their own responsibilities in ensuring attendance at school and most importantly about returning children to education.


8.1.1    Section 444 of the Education Act 1996 states that if a parent fails to ensure the regular school attendance of their child if he/she is a registered pupil at a school and is of compulsory school age, then they are guilty of an offence.

8.1.2    Alternatives to Section 444 prosecution are a Parenting Contracts, Penalty Notices or an Education Supervision Order.

8.1.3    Legal sanctions are not applicable to children of non compulsory school age, therefore parents/carers need to be aware that in the event of persistent lateness and/or absence whilst attending Nursery, the Headteacher will consider retracting the place and offering it to another child on the school’s waiting list. Alternatively the Headteacher may consider reducing the child’s timetable to part time. In the event that a achild has their Nursery place retracted, school cannot guarantee that a reception place will be offered once the child is of compulsory school age.

8.2    Parenting Contracts
(Anti Social Behaviour Act 2003) A Parenting contract is a voluntary agreement between school and the parent, it can also be extended to include the child and any other agencies offering support to resolve any difficulties leading to improved attendance.

8.2.1    The contract will outline attendance targets and will detail agreed actions that will help to achieve the target. The contract will be reviewed regularly.

8.2.2    The contract can be used as evidence in a prosecution should parents fail to carry out agreed actions.

8.2.3    Parent/carer Contracts will be used in accordance with Crab Lane Primary School Parent/carers Contract Protocol and include Nursery and Reception children.  

8.3 Penalty Notices (Anti Social Behaviour Act 2003).
Penalty Notices will be considered when:
•    A pupil is absent from school and the absence has not been authorised by the school.
•    A pupil has accrued unauthorised absence following a written warning to improve.

8.3.1    A Penalty Notice gives the parent the opportunity to discharge themselves of their legal responsibility if a £120 fine is paid within 28 days or £60 if paid within 21 days of the date the Notice was issued.
   
8.3.2    Failure to pay the Penalty Notice may result in a prosecution under Section 444 of the Education Act 1996.

8.3.3    Penalty Notices will be used in accordance with Manchester City Council’s Penalty Notice Protocol.

Appendix 1
Escalation of Attendance Interventions


GREEN - pupils with attendance between 100% and 95.%
•    Parents will receive a letter home congratulating them on their child’s good/excellent attendance.
•    Pupils will be rewarded within the school’s merit system.
•    Pupils with this level of termly and annual attendance will receive a certificate of achievement.
•    The Headteacher and Senior Leadership Team will analyse data to show use of intervention and outcomes this information will be shared with staff.
•    The Headteacher and Senior Leadership Team will monitor the effectiveness of interventions. This will be used to review and inform whole school strategies and will also have links to performance management.   

AMBER - pupils with attendance between 94.9% and 90%
Class teacher will speak to the pupil to:
•    Welcome the pupil back into school
•    Inform the parent that their child has fallen into the amber group
•    Confirm with the pupil the reason for absence and offer any support that may be required
•    Discuss with the parent the consequences of being on track of becoming a persistently absent pupil
•    Update the pupil on other work they have missed and support any catch up required
•    Agree a review date

In addition, where unauthorised absence has occurred or attendance has not improved following the review with pupil, a letter will be sent to parents advising of concern and outlining the parents’ responsibilities.

Where improvement has not occurred following this intervention, the following interventions will be used:
•    Identify underlying home/school issues that may be causing the pupil’s absence
•    Review the pupil’s academic progress and make links to the pupil’s attendance eg. If you attended all your classes you could achieve…
•    Set an individual attendance target for the pupil using sessions rather than percentages that will see the pupil move to the band above
•    Agree a review date

Where improvement has not occurred following this intervention, parents will be invited to a meeting where the possible outcomes will be:
•    All parties confident that issues have been resolved and the attendance will improve
•    Parenting contract agreed
•    Penalty Notice 15 school day monitoring period commences
•    Agree a review date

Where parents fail to attend the meeting without a satisfactory reason and unauthorised absence has occurred, the penalty notice monitoring period will automatically commence.

The attendance administrator will be responsible for all action at this level and will record all intervention and outcomes. Records will be kept on file by the Attendance Team.

A member of the Senior Leadership Team will monitor the effectiveness of interventions.  This will be used to review and inform whole school strategies.

RED - pupils with attendance below 90%
The Phase Leader will speak to the pupil to:
•    Identify underlying home/school issues that may be causing the pupil’s absence
•    Review the pupil’s academic progress and make links to the pupil’s attendance eg.If you attended all your classes you could achieve……
•    Make arrangements for the pupil to catch up on work they have missed
•    Implement a Pastoral Support Plan or review other existing pupil plan to include support to improve attendance
•    Set an individual target for the pupil using sessions rather than percentages that will see the pupil move to the band above
•    Agree a review date

In addition, where unauthorised absence has occurred or attendance has not improved following the review with the pupil, a letter will be sent to parents advising of concern and outlining the parents’ responsibilities.

Pupils who have attendance below 90% are considered to be persistently absent from school. To ensure that intervention is focused and meets the needs of individuals, pupils will be grouped in to one of the following categories:
•    Looked After Children and Children on the Child Protection Register
•    Special Educational Needs    
•    Parental support/needs eg parental drug use, young carers, domestic violence  
•    School issues eg bullying, poor teacher/pupil relationship, curriculum issues  
•    Offended or have an Anti Social Behaviour Order
•    English as an Additional Language
•    Ethnic minority
•    Mid Year Admissions
•    Gifted and Talented

Each grouping will have an identified member of staff who will:
•    Ensure that the parent/carers have already spoken to a member of staff at the stages proceeding RED intervention.     
•    Obtain records of previous contact and interventions.
•    Ensure weekly contact with the parent/carer to discuss any arising issues and to provide feedback on their child’s attendance, behaviour and academic progress.
•    Set an individual attendance target for the pupil that will see the pupil move to the band above.
•    Review existing plans and co-ordinate school resources to support the pupil’s attendance and any additional needs
•    Be the key contact person for any external agency working with the pupil
•    Input into whole school strategies to address the needs of pupils within their group

Each identified member of staff will be responsible for all action at this level and will record all intervention and outcomes. Records will be kept by the Senior Leadership team.       

Attendance will be a standing item on the agenda of the Senior Leadership team meetings where the progress of these groups will be reported and the effectiveness of interventions measured. This will be used to review and inform whole school strategies and will also have links to performance management.

The Headteacher will report to the Chair of Governors at Governing Body meetings.

Points of reference:
Manchester City Council Attendance Policy Guide
Manchester City Council Children’s Services Attendance Strategy (2009)
Manchester City Council’s Children Missing Education Protocol
Education Act 1944, section 86
Education Act 1996
The Education (Pupil Registration) (England) Regulations 2006
Human Rights Act 1998
Disability Discrimination Act 1995
Race Relations Act 2000
Children Act 1989
Anti Social Behaviour Act 2003

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